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The tables we have selected are related to each other. For example, the Categories table and the Products table are related to each other by the fact that they both contain a field named CategoryID.

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We need to link the tables together by drawing a line between the related tables this is known as a "join". When we drag a line between one table to the related table, MS Query will display a dialog like this:.

After we have drawn the links between the tables, the next step is to specify the fields from each table that we want to appear in our results. We add a field to our results by double-clicking the field name within the table:. Now that we've specified the columns that will appear in our results, we can try out our query by pressing the "Test!

If there is no error in our query, we should see the records that will be imported into the spreadsheet:.

2. Create a Table

Once we're satisfied with our query, we press the "Return Data" button in the lower right corner of the window to import our results into Excel. Excel will then prompt us for the location to place the results:. Once the data is in your spreadsheet, you can perform all the functions on the data supported by Excel, such as summation. You can also re-run the query by right-clicking on your results and selecting Refresh Data:. Creating a sales report in Excel.


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Connecting to your sales database Let's suppose you want to see how many products you are selling, according to category and country. One of the Windows will include a list of tables defined in your database: For our report, we will select the following tables one at a time and press the "Add Table" for each one: Categories, Products, Orders, Order Details, and Customers: The tables we have selected are related to each other.

When we drag a line between one table to the related table, MS Query will display a dialog like this: For this example, we will just accept the defaults and press OK. We add a field to our results by double-clicking the field name within the table: We'll then go ahead and select the following columns: Now that we've specified the columns that will appear in our results, we can try out our query by pressing the "Test!


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If there is no error in our query, we should see the records that will be imported into the spreadsheet: Once we're satisfied with our query, we press the "Return Data" button in the lower right corner of the window to import our results into Excel. Excel will then prompt us for the location to place the results: We'll just accept the default and press OK. In the latest version of Excel it is grayed out and separated from the other items, but earlier versions of Excel do not visually differentiate deleted items in Slicers.

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The reason deleted items are kept in Slicers is because Excel assumes that matching data might be added again in the future. In this example there might not have been any Adventure sales this month, but you would still like Adventure to appear in the Slicer because it is still a valid genre.

Refresh data from a Microsoft Query, the Data Connection Wizard, or web query

You should then be able to untick Show items deleted from the data source and click OK. You can also access this options menu by right-clicking on a Slicer and clicking Slicer Settings from the shortcut menu. Note that this only applies to Slicers that filter Pivot Tables.

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Slicers filtering ordinary data tables never display deleted items. You can see more about using pivot tables and filtering using Slicers in our Expert Skills Books and E-books. Design by The Smart Method. Skip to content Slicers create buttons that make it very easy to filter data in tables and pivot tables.


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When you create a Slicer, it automatically creates buttons for each item.